Statement of Data Protection Conditions for the Internet
The Associação Fraunhofer Portugal Research (Fraunhofer Portugal) takes the protection of your personal data very seriously. When we process the personal data that is collected during your visits to our Web site, we always observe the rules laid down in the applicable data protection laws. Your data will not be disclosed publicly by us, nor transferred to any third parties without your consent. In the following sections, we explain what types of data we record when you visit our Web site, and precisely how they are used: Recording and processing of data in connection with access over the Internet, use and transfer of personal data, consent to use data in other contexts, newsletters and press distribution, visitors’ books and forums, orders, security, cookies, links to Web sites operated by other providers, right to information and contact data, acceptance, validity and modification of data protection conditions.
1. Recording and processing of data in connection with access over the Internet
When you visit our Web site, our Web server makes a temporary record of each access and stores it in a log file. The following data are recorded, and stored until an automatic deletion date:
- IP address of the requesting processor
- Date and time of access
- Name and URL of the downloaded file
- Volume of data transmitted
- Indication whether download was successful
- Data identifying the browser software and operating system
- Web site from which our site was accessed
- Name of your Internet service provider
The purpose of recording these data is to allow use of the Web site (connection setup), for system security, for technical administration of the network infrastructure and in order to optimize our Internet service. The IP address is only evaluated in the event of fraudulent access to the network infrastructure of Fraunhofer Portugal.
We do not compile personal profiles of users. If we intend to make use of this option anywhere on our Internet site, a notice informing you of your right to withdraw consent will be posted on the corresponding page, i.e., we do not process personal data without first obtaining your explicit consent to do so.
2. Use and transfer of personal data
All use of your personal data is confined to the purposes stated above, and is only undertaken to the extent necessary for these purposes.
Personal data will not be transferred to government bodies or public authorities except in order to comply with mandatory national legislation or if the transfer of such data should be necessary in order to take legal action in cases of fraudulent access to our network infrastructure. Personal data will not be transferred to third parties for any other purpose.
3. Consent to use data in other contexts
The use of certain services on our Web site, such as newsletters or discussion forums, requires prior registration and involves more substantial processing of personal data, such as longer-term storage of e-mail addresses, user IDs and passwords. We only use such data insofar as they have been sent to us by you in person and you have given us your prior consent for this use.
Newsletters and press distribution
In order to register for a newsletter service provided by Fraunhofer Portugal, we need at least your e-mail address so that we know where to send the newsletter. All other information you supply is on a voluntary basis, and will be used in order to contact you directly or clear up questions concerning your e-mail address. If you request delivery by post, we need your postal address. If you ask to be included on a press distribution list, we need to know which publication you work for, to allow us to check whether specific publications are actually receiving our press material.
As a general rule, we employ the double opt-in method when sending out newsletters. In other words, after you have registered for the service and informed us of your e-mail address, you will receive an e-mail in return from us, containing a link that you must use to confirm your registration. The newsletter will not be sent until this has been done. This procedure is used to ensure that only you yourself can register with the newsletter service under the specified e-mail address. You must confirm your registration as soon as possible after receiving our e-mail, otherwise your registration and e-mail address will be erased from our database. Until we receive your confirmation, our newsletter service will refuse to accept any other registration requests using this e-mail address.
You can cancel subscriptions to our newsletters at any time. To do so, either send us an e-mail or follow the link at the end of the newsletter.
Visitors’ books and forums
If you wish to sign up for an Internet forum run by Fraunhofer Portugal, we need at least a user ID, a password, and your e-mail address. For your own protection, the registration procedure for this type of service, like that for the newsletters, involves confirming your request using the link contained in the e-mail we send you.
You can cancel your registration for this type of service at any time, by sending us an e-mail via the Web page offering the service.
As a general rule, the content of visitors’ books and forums is not subject to any form of monitoring by Fraunhofer Portugal. Nevertheless, we reserve the right to delete posted contributions and to prohibit users from further use of the service at our own discretion, especially in cases where posted content contravenes the law or is deemed incompatible with the objectives of Fraunhofer Portugal.
When you order information material, the address data you supply is used exclusively to process the order. We do not transfer such data to third parties.
Fraunhofer Portugal can decide to use a web analysis service on its web pages, as long as the service guarantees total compliance of all the requirements of Portuguese data protection law. When using web analysis technologies, data is collected and stored for marketing and optimization purposes on the web pages. From this data, utilization profiles are produced under a pseudonym, for which purpose cookies may be used. Cookies are small text files which are stored locally in the cache memory of the site visitor’s web browser. The cookies enable the web browser to be recognized. Without the specifically granted consent of the visitor, the data collected using web analysis technologies will not be used to personally identify the visitor to this website and will not be combined with person-related data about the bearer of the pseudonym. Consent for the collection and storage of data can be refused for the future at any time.
Fraunhofer Portugal implements technical and organizational security measures to safeguard stored personal data against inadvertent or deliberate manipulation, loss or destruction and against access by unauthorized persons. Our security measures are continuously improved in line with technological progress.
If, exceptionally, one of our applications requires the storage of personal data in a cookie, for instance a user ID, you will be asked to give your consent beforehand.
6. Links to Web sites operated by other providers
Our Web pages may contain links to other providers’ Web pages. We would like to point out that this statement of data protection conditions applies exclusively to the Web pages managed by Fraunhofer Portugal. We have no way of influencing the practices of other providers with respect to data protection, nor do we carry out any checks to ensure that they conform with the relevant legislation.
7. Right to information and contact data
You have a legal right to inspect any stored data concerning your person, and also the right to demand their correction or deletion, and to withdraw your consent for their further use.
In some cases, if you are a registered user of certain services provided by Fraunhofer Portugal, we offer you the possibility of inspecting these data online, and even of deleting or modifying the data yourself.
If you wish to obtain information on your personal data, or want us to correct or erase such data, or if you have any other questions concerning the use of personal data held by us, please contact us by using the inquiries form or any of the below contacts.
If you communicate with us by e-mail, please take note that the content of unencrypted e-mails can be intercepted and openly read by unintended parties. For this reason, we recommend that confidential information should be transmitted in encrypted form or sent by post in the traditional way.
Phone: +351 220 430 300
Fax: +351 226 005 029
Associação Fraunhofer Portugal Research
Rua Alfredo Allen 455/461
4200-135 Porto, PORTUGAL
8. Acceptance, validity and modification of data protection conditions
By using our Web site, you implicitly agree to accept the use of your personal data as specified above. This present statement of data protection conditions came into effect on February 15, 2010.
As our Web site evolves, and new technologies come into use, it may become necessary to amend the statement of data protection conditions. Fraunhofer Portugal reserves the right to modify its data protection conditions at any time, with effect as of a future date. We recommend that you re-read the latest version from time to time.